Every rupee reconciled, every single day
Collections by mode and by user, dues with names against them, discounts with reasons, refunds with approvals. The day closes because it balances, not because everyone went home.
Most labs discover a shortfall weeks after it happened
By which point nobody remembers the day, the patient or the entry. Reconciling daily is not about distrusting your staff — it is about catching an honest mistake while it is still small enough to fix.
What this gives your lab
Day book
Every collection of the day by mode and by user, ready to match against the cash drawer.
Dues register
Outstanding balances with patient names and phone numbers, so follow-up is possible.
Discount control
Concessions logged with a reason and a user, with limits on what the counter can give.
Refunds and cancellations
Both require a reason and leave an audit trail. Neither can be done quietly.
Branch-wise view
For multi-centre operations, each branch reconciles separately and rolls up.
Accountant-ready export
Monthly summaries in the formats your accountant already works with.
A five-minute close instead of a monthly reconstruction
At the end of the day, one screen shows what was collected, by whom, in what form. Match it against the drawer, resolve anything that does not agree, and close. Discrepancies get found the day they happen.
- Collections split by cash, card, UPI and cheque
- Per-user totals, so a shortfall points somewhere specific
- Cancelled and refunded bills listed with their reasons
- Day-close locked once confirmed, with later edits flagged
What changes once this is running
- Shortfalls surface on the day rather than at the end of the month
- Dues get chased, because they exist on a list rather than in someone's memory
- Discounting stays within the limits you actually set
- Your accountant stops asking for things you have to reconstruct
Pairs well with
Features that labs usually turn on alongside this one.
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